Yearkbook I and II

I. General Procedures


Teacher: Mr. Jack L. Carter, M.A.

Office: Room 106

P. O. Box W-1627

Email: jcarter at (change at to @ sign and remove spaces)

Available: when not in class or meetings: schedule posted on website and door of room

Where to find: 106, Fant, or online

Yearbook is divided into two groups, Yearbook I which consists primarily of juniors and Yearbook II which consists primarily of seniors. To be an officer, one must be in Yearbook II. Given the numerous events and quantity of people Yearbook must cover each year, Yearbook I students have two basic duties:

1. To follow the lead of their officers and perform tasks promptly and well

2. To identify a job or position they would like to compete for and shadow the officer performing that task or job.

Yearbook II students basically made the decisions necessary to create a Yearbook:

1. Etablish a theme

2. Identify events or people that should be recorded by the Yearbook

3. Set an example and tone (read that attitude) that encourage Yearbook I students to participate and to prepare for their term as leaders

4. Take pride in their work and set a high quality for the organization

5. LEAD the organization.

In-Class procedures:

This class operates as close to the realities of the business world as possible in a school.

You have a primary responsibility to identify your job and to do it to the best of your ability: period!

If you run out of tasks, you should identify some aspect of the process of publication and try to master it. For example, is you have been working with photographs in Photoshop, then you might want to try your hand at art in Illustrator or Freehand or Gimp.

You, the teacher, and the Editorial board access your contribution each grading period. Generally, the more productive, helpful, and creative you are, the higher your grade.

A great deal of your grade depends on the production of the whole group. The more you find ways to contribute to that production the higher becomes everyone's grade.

Failure to meet deadlines penalizes the whole class ultimately.

Your teacher has two rather different roles:

1. To suggest ways for you to compete a task if you ask.

2. To evaluate the tasks of each individual. In that sense, definite goals will be established and each individual will have tasks to meet those goals.

The following is an attempt to list and rough identify groups and tasks in this class. Given our current situation, we shall revisit this list after the first, second, and third nine weeks until we have something we think works for the most people and allows for a fair evaluative process.

Editorial Board

Consists of the Editor, sub-editors, and at least two members from Yearbook I students

Establishes the theme of this year's Yearbook yearly

Identifies scope and items to be included in the Yearbook

Handles problems of legal and/or monetary nature as an advisor to the teacher: for example, how do we deal with a picture that has a word in it that is prohibited by the schoo Handbook?

Approves job assignments by the Editor and subeditors

Handles the publicity for the Organization

Oversees the outlay of money for materials, supplies, publication as an advisor to the teacher who represents the administrative staff

Delegates the following jobs:







The Editor

Conducts regular (and short) meetings of the Editorial Board

Oversees all aspects of input materials, schedules, layout, job assignments, and business

Delegates and assists in the choice of leaders for these groups described below.


Consists of an Editor and a team whose function it is to create the layout of the whole Yearbook. Depending on decisions by the Editorial Board, Layout Editor oversees individual page layouts by groups or individuals.

Page Creator: an individual or group assigned to create a page or group of pages. Best approach is to do a rough layout, have your Editor and Layout Editor check your layout for stylistic issues beyond that page before final layout.


Still Photography: responsible for the individuals who take still pictures of individual events

Calendar of assignments and due dates

Organization and placement of picture files in our file system

Pre-press sizing, adjustment, cropping, and captioning of individual pictures as requested by a page creator

Retaking of pictures if necessary

Motion Photography: responsible for the individuals who film events or people using video and/or a camcorder.

Calendar of assignments and due dates

Organization and placement of picture files in file system

Editing, clipping, and assembling a final video to require length and/or time

Maintaining a running catalog of the size of included movies so that we stay without the confines of our space.

Art, Cartoon, Drawing, illustrations within pictures: responsible for creating original graphics using the techniques of drawing, animation, or some combination thereof.

Calendar of Assignments and due dates

Formatting, establishment of color or contrast, general editing for size or other attributes such as tint, tone, effects.

Develop a set of stock grafs for filler.

Maintaining a file system, praise or encouragement of artists (they need that), willingness to experiment and take risks.


Heads: creation, stylistic coordination to theme and page, sizing and color of all headlines, cutlines, names of people, front and back cover text ( we can be creative rather than cretins this year), titles of videos.

Scripts: creation of scripts for multimedia presentations, voiceover of video, and descriptions with slide shows.

Proofing of all text.

Coordination of schedule with Editor, Subeditors, and Page Creators.

Maintaining an up-to-date file system.


Business manger and team are responsible

for communication with outside agencies, persons, or groups;

any sales if it comes to that this year;

file system: physically putting stuff on system; moving it to places for various groups to use; backups of the finished pages, media.

Posters, outreach to get new members, tee-shirts (???), and other practice matters

Should the Business Manager and the Secretary be part of same group?


Creation of electronic media:

Flash navigation, HTML pages, conversion of mpg/avi to flash format for internet access

Coordination with Journalism to create the MSMS Online web site

Creation of code to convert layout designs for web usage is needed (Editorial Board needs to address this issue near the beginning of October)

Assistance in the use of the computer (assuming this job attracks people who are very computer savy)


Do we need anything here? I can't think of anything at the moment.

II. Grades and Grading

Grades come in two weighs and many kinds.

Test weight is worth 80% on a weighted scale;

Quiz weight is worth 20% on a weighted scales.

The value of a grade is defined by the number of points it is worth. For example, one type of grade is for a work that is published in the Yearbook. If you only published one work, the grade would be valued at 100 points; if you published two works, the grade would be 200 points. The grade book allows for such a system in Power School.

Semester grades are weighted by the school scale:

Quarter 1 = 40%

Quarter 2 = 40%

Exam = 20%

This pattern repeats for second semester.

Year grade is averaged at

50% for Semester 1

50% for Semester 2

Grades are calculated based on the tasks or jobs you are required to do plus the tasks or jobs you volunteer to do. Thus, if you do only Photography, you get grades based only on Photography. If you also wrote headline, you would have a grade to reflect that reality.

Grades are based on the jobs needed to actually produce the Yearbook. We shall not have grades designed to pad or to try to have a lot of grades for showy purposes.

From time to time, a practicum or test will be given over material taught to the whole class, individual groups, or individuals. Expect about two grades in this category every nine weeks. Note: just completing these grades will not give you enough points for a passing grade. Such effort and grades will be based on

student request for training or a teacher assignment to training

Knowledge Matrix of the skills involved in that training

Result of application of that training to Yearbook plus the result of the Practicum or test.

III. Out of Class Procedures


Available Monday nights this year from 7 to 9; any period I'm not teaching during day.

Special Workshops

Expect to attend a workshop in the fall about Yearbook creation; and one in the spring for the MSPA State Convention

IV. Learning Opportunities

To learn the techniques of working in a group

To learn the tools of publishing:

Editing and Layout

Technology used to creation publications such as:

Adobe In-Design and/or Quark EXPress for layout

Adobe Illustrator for vector drawing

Adobe Photoshop for photo finishing

Adobe Premier Pro for video editing and creation

Adobe Fireworks for Presentation Building and Slide shows

Adobe Flash

Adobe Dreamweaver for Web design

Adobe Encore for DVD/CD creation

V. Goals

Yearbook I

To learn to work in a group in order to create a product

To work on a team to produce a twenty-first century Yearbook (a record of the year) to preserve and capture important memories.

To learn the technology associated with the production of a Yearbook

To provide a SERVICE to the COMMUNITY of MSMS and to the State of Mississippi

Yearbook II

To lead a team of students in the creation of a twenty-first century Yearbook

To encourage the creative talents of each student within the organization as well as encourage individuals outside the organization to contribute to the Yearbook

To study the techniques of effective leadership


People awareness


Execution of a plan


Perpetual quality control and improvement

updated 8.11.2010 by jLc